Dashboard and launcher
The user's starting point for the work that matters now.
- Use it for
- Opening the mobile workspace, seeing next actions, launching enabled apps and returning to the right module quickly.
- Workflows
- Quick access, favourites, assigned work summaries, active documents, announcements and workspace-aware navigation.
- Controls
- Admins configure launcher apps, module availability, access rules and workspace-level preferences.
- Connects with
- All user modules, admin controls, notifications, favourites and workspace routing.
Workspace home3 actions need attentionOpen maintenance requestSaved document ready offline
Documents and read receipts
Controlled documents stay current, searchable and provable.
- Use it for
- SDS, SWMS, procedures, manuals, permits, site documents, client documents and equipment files.
- Workflows
- Upload files, publish versions, search by title/reference, filter by category/project, save critical files offline and acknowledge reads.
- Controls
- Latest-version publishing, protected file routes, project and role access rules, read receipt reports and AI extraction for PDFs.
- Connects with
- Training, incidents, maintenance, equipment, tasks, AI assistant, read receipts and offline/PWA.
Document controlSDS register updated18 read receipts pendingVersion saved offline
Training
Training records and acknowledgements stay centralised.
- Use it for
- Inductions, toolbox talks, certificate tracking, role-based training, renewals and procedure acknowledgement.
- Workflows
- Create training items, assign by user/role/site/project/company, track completion and export registers or matrices.
- Controls
- Admin catalogue, imports, records, certificates, target role assignment and reporting on gaps.
- Connects with
- Documents, planning, notifications, AI assistant, reporting and user roles.
Training matrixInduction completeLicence renewal dueProcedure acknowledged
Tasks
Clear accountability and fewer missed actions.
- Use it for
- Corrective actions, site jobs, admin follow-up, maintenance jobs, client requests and multi-step operational work.
- Workflows
- Create tasks, assign owners or multiple assignees, set priority and due dates, update status and link documents or URLs.
- Controls
- Admin task dashboard, assignment rules, status filters, overdue views, project filters and audit trail.
- Connects with
- Incidents, maintenance, planning, documents, photos, projects, reporting and notifications.
Task boardOverdue corrective actionPermit photo reviewClient sign-off due
Planning
People, projects and work are planned in one operational calendar.
- Use it for
- Project allocations, team scheduling, Gantt views, personal workload, training dates and task planning.
- Workflows
- Create allocations, assign users, view week/month/Gantt/people views, move or resize allocations and track allocation percentage.
- Controls
- Admin planning console, project/person filters, conflict visibility, exports and connected calendar-style management.
- Connects with
- Projects, tasks, training, time clock, maintenance and reporting.
Gantt planningCrane team allocatedInspection window movedTwo people over capacity
Time Clock
Attendance and project time become approval-ready records.
- Use it for
- Clock in/out, shift tracking, project time capture, attendance visibility and payroll preparation.
- Workflows
- Workers clock in, choose project context, supervisors review live attendance and admins approve/export timesheets.
- Controls
- Admin timeclock dashboard, approval flow, export route, live attendance view and project-aware time context.
- Connects with
- Projects, planning, users, reporting and payroll-facing exports.
Time clock12 people clocked inProject time selectedApproval queue ready
Incidents and QHSE
Field issues become evidence-backed corrective actions.
- Use it for
- Incidents, near misses, hazards, safety observations, non-conformances and QHSE follow-up.
- Workflows
- Capture incident details from mobile, add location/severity, attach photo evidence, assign owner and track closure.
- Controls
- Admin incident register, severity/status filters, assignment, document references, CSV export and reporting datasets.
- Connects with
- Tasks, documents, forms, photos, training, maintenance, notifications and reporting.
Incident detailPhoto evidence attachedCorrective action assignedClosure pending
Maintenance
Requests, checks and equipment history stay connected.
- Use it for
- Maintenance requests, defects, corrective work, preventive checks, workshop follow-up and plant/vehicle service evidence.
- Workflows
- Report a maintenance issue, assign priority and owner, set due date, link asset/document and update status to completion.
- Controls
- Admin maintenance register, filters by status/priority/assignee/project, audit logs and reporting datasets.
- Connects with
- Equipment, photos, forms, tasks, planning, documents, incidents and reporting.
Maintenance historyForklift check due todayDefect photo loggedService evidence stored
Equipments
Every asset has a useful operational record.
- Use it for
- Plant, tools, vehicles, serialised assets, fleet items, inspection records and equipment ownership.
- Workflows
- Register equipment, store model/serial/fleet details, attach documents and photos, track actions, events, planning and inspections.
- Controls
- Admin equipment table, project/site relationships, product detail pages, linked documents, action history and import/export.
- Connects with
- Maintenance, forms, photos, documents, planning, finance, projects and AI indexing.
Equipment recordExcavator EX-204Maintenance due in 18 hoursManual and photos linked
Photos and evidence
Field photos stop disappearing into camera rolls and chats.
- Use it for
- Defect evidence, completion proof, inspection photos, project records, equipment photos and form attachments.
- Workflows
- Upload photos, attach to projects or records, browse gallery, download archives and keep evidence under workspace control.
- Controls
- Workspace storage, project relationships, protected file routes, gallery view and ZIP export for selected evidence.
- Connects with
- Incidents, maintenance, equipment, forms, projects, tasks and reporting.
Photo evidenceValve defect image addedProject taggedArchive ready
Finance
Operational finance follows the project, client and evidence.
- Use it for
- Quotations, customer purchase orders, invoices, receipts, project billing and finance registers.
- Workflows
- Create financial documents, link them to client/project, convert quotes to POs or invoices, record receipts and email PDFs.
- Controls
- Document numbering, status filters, generated PDFs, email delivery, CSV export, audit events and project rollups.
- Connects with
- Projects, companies, contacts, owner billing distinction, documents, exports and reporting.
Finance registerPO received for Project 18Invoice partially paidReceipt generated
Projects
Projects give modules the right site, client and work context.
- Use it for
- Work packages, project records, site-specific delivery, client work, dates, budget and billing status.
- Workflows
- Create projects, assign members, link documents/forms/photos/messages/trainings/products and monitor resource allocation.
- Controls
- Admin project register, exports, project membership roles, calendars, budget fields, billing URLs and client relationships.
- Connects with
- Planning, tasks, documents, forms, finance, products, photos, contacts and reporting.
Project recordSite package in progressDocuments and forms scopedBudget rollup visible
Messages and support
Conversations stay inside the workspace they affect.
- Use it for
- Direct messages, project conversations, support conversations, AI conversations, attachments, reactions and read state.
- Workflows
- Discuss a project, ask support, share evidence, mention people, continue AI Q&A and keep message history scoped to access.
- Controls
- Read observers, attachment routes, support owner console, cleared chat state, participant handling and indexed message sources for AI when enabled.
- Connects with
- Projects, support, AI assistant, notifications, documents and owner support.
Workspace chatProject question answeredAttachment addedSupport thread active
Notifications and announcements
Important changes reach people without flooding the workspace.
- Use it for
- In-app notifications, optional web push, announcements, reminders and critical workspace broadcasts.
- Workflows
- Publish announcements, surface unread notifications, send web push when configured and direct users to the relevant record.
- Controls
- Admin announcements, active dates, notification service, VAPID-gated web push and user preference support.
- Connects with
- Training, tasks, incidents, maintenance, messages, documents and support.
Notification centreNew procedure publishedReminder sentAnnouncement active
Reporting and display dashboards
Managers see progress, gaps and recurring issues.
- Use it for
- Operational KPIs, overdue work, compliance gaps, trend reviews, owner reviews, CSV exports and TV dashboards.
- Workflows
- Review datasets for tasks, incidents, maintenance, forms, planning, timeclock, projects, training, documents and equipment.
- Controls
- Dashboard builder, widgets, filters, public password-protected display links, QR codes, exports and admin reporting.
- Connects with
- Every operational module, owner website analytics, finance, read receipts and display screens.
Reporting12 overdue actions4 recurring defects92% read receipt rate
AI assistant
Workspace knowledge can be queried without breaking access rules.
- Use it for
- Document Q&A, business data lookup, support context, message-informed answers and guided assistance.
- Workflows
- Ask questions in messages, receive source-backed answers, use indexed documents/tasks/incidents/maintenance/training/contacts/messages when enabled.
- Controls
- Owner activation, model tier, monthly quotas, allowed sources, blocked words, admin indexing console and usage monitoring.
- Connects with
- Documents, messages, tasks, incidents, maintenance, training, contacts, owner AI and support context.
AI assistantAnswer cites current procedureQuota checkedSources limited by access
Connectors and integrations
External systems plug into Linkfield without losing governance.
- Use it for
- Notion, Google Drive, Google Calendar, Gmail, Google Sheet, Excel, OneDrive, Outlook, Outlook Calendar, Slack, Teams, Telegram, n8n and API access.
- Workflows
- Configure connectors, test connections, issue scoped API keys, receive signed events, send outbound webhooks and retry deliveries.
- Controls
- Server-side secrets, workspace connector pages, API credentials, request logs, delivery attempts, HMAC/API key/Bearer auth and n8n retries.
- Connects with
- Admin connectors, integrations API, sync, import/export, messages, events and external automation.
Integrations hubGoogle Drive connectedWebhook retry queuedAPI key scoped
Admin, access and imports
The workspace can be configured without changing code.
- Use it for
- Users, access roles, module toggles, sites, projects, app shortcuts, imports, audit logs, owner client controls and subscription settings.
- Workflows
- Create users, assign roles/sites/projects, configure modules, manage app shortcuts, import CSV data and review audit history.
- Controls
- Super-admin guard rails, owner dashboard, workspace settings, access rules by role/site/project/user, logs and module-level enablement.
- Connects with
- Every module, owner billing, workspace routing, security, backups and tenant isolation.
Admin controlsModules configuredRole access updatedCSV import completed
